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Attendee Preparation

Hotel Information

The Westin Kierland Resort and Spa
6902 E. Greenway Pkwy.
Scottsdale, AZ 85254


Registration Information

Attendees will be able to pick up their badges at the Registration and Information Desk during the following hours:

  • Wednesday, February 14, 2018, 4:00 p.m. - 6:00 p.m.
  • Thursday, February 15, 2018, 7:00 a.m. - 5:30 p.m.
  • Friday, February 16, 2018, 7:00 a.m. - 6:15 p.m.
  • Saturday, February 17, 2018, 7:00 a.m. - 12:00 p.m.

Abstracts

The full text of the abstracts selected for oral and poster presentation will be available on the meeting website and all abstracts are published in a supplement of the International Journal of Radiation Oncology • Biology • Physics.

All abstracts are embargoed and remain confidential until the official start of the Symposium on Thursday, February 15, 2018, at 8:00 a.m. Mountain Time. If you have any questions about the embargo policy, please contact ASTRO’s media relations team


Social Q and A

In every session, and in addition to floor microphones in the room, attendees can use their own electronic devices (phone, tablet, laptop) to submit questions to the speakers and moderators. Attendees will be able to see the questions that others people have asked, and can up-vote questions that they want answered.

Some speakers may also utilize the technology to poll the audience with interactive, audience response questions.

A link will be given to attendees for access the Social Q and A platform as well as any polls speakers may have. Once attendees visit the link in their browser, they will navigate to the appropriate session and, if necessary, select the appropriate speaker from the given list when asking a question.


Meeting Materials

  • You will receive a printed Pocket Program when you check in on-site. While there are some blank notes pages in the Pocket Program, please remember to bring a notebook or laptop for your own personal use if you plan to take extensive notes.
  • Disclosure information will be available online for committee members and faculty. In addition to being available online, disclosure slides will be shown at the beginning of each session. Disclosure information will not be printed in the Pocket Program.
  • All abstracts will be published in an issue of the International Journal of Radiation OncologyBiologyPhysics (Red Journal). Full text of the abstracts is embargoed until the opening ceremony of the symposium, but will be available online for attendees to download during the symposium.

Exhibit Hall Location and Hours

The Exhibit Hall is located in Kierland Grand Ballroom 1 and 2 on the second floor of the Westin Kierland Resort and Spa. The Exhibit Hall will be open during the following hours:

  • Thursday, February 15, 7:00 a.m. - 6:30 p.m.
  • Friday, February 16, 7:00 a.m. - 5:00 p.m. 

Meals

  • Continental breakfast will be provided Thursday, Friday and Saturday in the Exhibit Hall.
  • Morning coffee breaks will be provided in the Exhibit Hall on Thursday, Friday and Saturday. Afternoon coffee breaks will be provided Thursday and Friday.
  • Lunch will be provided on Thursday and Friday in the Exhibit Hall.

Meeting Evaluation and Certificates of Credit

  • To be eligible to receive continuing education credit, attendees must complete the online evaluation by Monday, March 19, 2018. Immediately following the meeting, personalized links will be sent to the email address on file from your registration. Please only evaluate the sessions you attended.
  • CME certificates of credit are only available to participants who have completed the online evaluation tool. Participants who complete the evaluation within 30 days will have online access to their certificate 45 days post-meeting. Participants can access, print and save their certificate from the My ASTRO page of the ASTRO website. Participants who do not complete their evaluations within 30 days must contact ASTRO to receive their certificate.
  • Physicist attendees will not receive a certificate of credit from ASTRO. The names of physicist attendees will be sent to CAMPEP 45 days after the meeting. 
  • Even if you do not require continuing education credits, we do appreciate your valuable feedback and encourage all attendees to complete the electronic meeting evaluation.

Posters

Posters will be on display for viewing on Thursday and Friday in the Exhibit Hall. Posters will be removed on Friday, February 16, in the afternoon. The Poster Reception will take place Thursday, February 15, from 5:30 p.m. to 6:30 p.m. in the Exhibit Hall. 


Age Requirements for Attendees

Due to the detailed nature of the programs and forums, no one under the age of 18 will be admitted to any official symposium function. This includes, but is not limited to, all symposium sessions and the exhibits/food room. 


Dress

Business Casual.


Recording

No audio recording, video recording or flash photography is permitted at any time during the meeting.


Questions

For questions related to housing, registration and travel, contact the Meetings Department.
For all other questions or concerns, contact Natalie Cain.

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