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Registration

Registration for this meeting will open in mid-August. 

Registration Fees, Deadlines and Categories

Full Registration Fees Included:

  • Access to all sessions.
  • Meeting materials.
  • Access to exhibit hall.
  • Continental breakfast, lunch, and coffee breaks.
  • Poster viewing session and reception.
REGISTRATION CATEGORY

EARLY-BIRD

Mid-August - November 15

ADVANCE

November 15 - January 24

ON-SITE

After January 24

Meeting OnlyMeeting with Virtual Meeting*Meeting OnlyMeeting with Virtual Meeting*Meeting OnlyMeeting with Virtual Meeting*
AHNS/ASCO/ASTRO Member$675$750$750$825$875$950
AHNS/ASCO/ASTRO
Member-in-Training/Resident Member**
$475$550$550$625$650$725
AHNS/ASCO/ASTRO Emeritus Member$475$550$550$625$650$725
Allied Health Care Professional Member***$475$550$550$625$650$725
Nonmember$900$975$975$1,050$1,075$1,150
Resident/Fellow Nonmember**$475$550$550$625$650$725
Allied Health Care Professional Nonmember***          $575$650$650$725$750$825
Student****
This registration type is only available online.
$200$275$275$350$300$375
Spouse/Family$75N/A$100N/A$125N/A

*The Virtual Meeting allows you to extend your learning experience by providing access to the Multidisciplinary Head and Neck Cancers Symposium. Presentations are included in the Virtual Meeting as approved per faculty.

**Members who are residents in an accredited radiation oncology program.

***Allied Health Care Professional are defined as being a Nurse, Nurse Practitioner, Dosimetrist, Radiation Therapist, Radiation Technician and Physician Assistant.

****Students are defined as being in a full-time premedical or medical related educational program. Residents must register at the ASCO/ASTRO/AHNS Resident/Member-in-Training Member rate or Resident/Fellow Nonmember rate.

If you would like to register by fax or email please contact our Registration Department at headandneckreg@spargoinc.com or 1-800-541-6058 to receive the attendee registration form.

Ticketed Event

The following event requires a separate registration and is open to Members-in-Training/Resident Members, Resident/Fellow Nonmembers and Students.

Trainee and Early-Career* Networking Luncheon
Friday, February 16, 2018
12:30 p.m. - 1:30 p.m.

Complimentary for the following categories:

  • Early-Career* Attendees 
  • Member-in-Training/Resident Member 
  • Resident/Fellow Nonmember
  • Student

*Early-Career is defined as any attendee who is less than 3 years out of their training.

Registration Confirmation

Individuals who register online should receive an instant email confirmation. If you fax or mail in your registration, your confirmation will be sent via email within three to five business days.

Cancellation Policy

Refunds will be given only if written notification is received on or before January 24, 2018. Cancellations may be sent to headandneckreg@spargoinc.com or faxed to 703-574-8332.

  • All refunds are subject to a $100 processing fee.
  • Telephone cancellations will not be accepted.
  • No refunds will be given for requests received after January 24, 2018.
  • Registration refunds will be processed 30 days after the conclusion of the meeting.
  • Cancellation of a registration with the Virtual Meeting package on or before January 24, 2018, includes cancellation of the Virtual Meeting package.
  • Registration fees are nontransferable.

Visa Information

In most cases, citizens of foreign countries will need a visa to enter the United States. It may take up to three months to obtain a visa. For additional information, please visit https://travel.state.gov/content/visas/en.html. You must be registered and paid in full before you will be sent a visa letter.

Special Assistance

ASTRO is committed to making the meeting accessible to all individuals. If you have a disability as identified by the Americans with Disabilities Act, please contact ASTRO's Meetings Department.

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